Records Mgmt & Archiving

Mein Aufsatz
Records Management - Paradigmenwechsel oder neue Orthodoxien?
ist in der Zeitschrift "Archiv & Wirtschaft erschienen: Heft 4, 2012, S.181-193

Der Artikel basiert auf einem Referat und Workshop anlässlich der 15. Tagung des VdW-Arbeitskreises „Elektronische Archivierung“, am 18. Juni 2012 in der Stiftung Rheinisch Westfälisches Wirtschaftsarchiv, Köln

hier ist die ausführlichere Fassung auf Issuu:
http://bit.ly/VQ4bxw

Since more than 20 years users struggle with the same nasty problem.




Why is it so hard?
... Bruce Miller gives a nice intro in a video of MER:
http://bit.ly/U1Xynx

people are lazy and technology (automation) cannot help yet in a satisfactory way.
Are we ever able to solve this f... problem? It seems to be a vendor perspective and if users are not going to buy-in , organizations will never succeed (getting it right with metadata which really supports analytics and findability).

Deidre Paknad, director of ILMG (IBM) and heading CGOC (www.cgoc.com) is explaining why we need strategies and programs to measure the value of information assets within an enterprise. If information is really considered as a corporate asset infrastructure and content must be allocated to value. It's not something unknowable but when risk and cost even exceed value firms should think about these assets and establish procedures to operationalize measurement and value creation.

- Info Economics: https://www.youtube.com/watch?v=07PwPL41dyo

related core messages of CGOC:

- Defensible disposal / disposition: http://www.youtube.com/watch?feature=player_embedded&v=3taZkYtSGr0#!

- Moving beyond people glue and silos: http://www.youtube.com/watch?feature=player_embedded&v=NntUabH6E4I

- Modern retention enablement: http://www.youtube.com/watch?feature=player_embedded&v=SFqwkDWRvlE

Our best achievement this year was a membership growth of more than 40%.

see the slides: german and english
ARMA-RO-2012-german (pdf, 646 KB)
ARMA-RO-english (pdf, 645 KB)

Steve Bailey is focusing on his preferred topic of user participation when adopting ECM or EDRM Systems.

As we all know a lot of battles have been lost and user adoption for declaring and filing records within an organisation is still poor or has completely failed. Training is one of the most underestimated part in this story.

As part of his role at JISC infoNet he has been increasingly engaged with participatory techniques and stringing these together to run participatory workshops. I guess it's important because automation cannot master everything everywhere.

Blog: http://rmfuturewatch.blogspot.com/2012/11/encouraging-user-participation-in-rm.html

Infokit JISC: Guidance on how to conduct such an event
http://bit.ly/TTU1ef

CR2PA means: Club des responsables de politiques et projets d'archivage

Le CR2PA (www.cr2pa.fr) est un club utilisateurs né en 2008 de la rencontre entre quelques directeurs de projets d’archivage pionniers partageant la même vision et la même ambition de promotion de l’archivage, au niveau managérial dans l’entreprise.

Le club regroupe env. une trentaine d'entreprises et d'organismes publics dont un grand nombre des entreprises du CAC40 .

L'archivage managérial est au centre des activités.
voir la mission du CR2PA: http://blog.cr2pa.fr/cr2pa/

Again it seems that we have the european semantic problem of the usage of professional terms in the different languages.
As archiving in the anglo-saxon world and also in German means just permanent retention, mostly for historical reasons (Sekundärzweck according to Schellenberg) there are other terms which came up as they are less compromised by corporate usage as the rather dusty notion of archives.
Digital preservation means a long-term storage under a legal decision (en) and in Germany the term "Langzeitspeicherung" has come as a german equivalent to "preservation" into the discussion and the community (see: eBook from Bearing point:
http://newsletter.bearingpoint.com/ebook/epaper-Langzeitspeicherung/index.html

Iron Mt. has published an interesting list of keys to records management excellence and success.
As always a RIM program is only as good as it is lived and monitored proactively

http://bit.ly/UmJjui

A nice podcast on the OCDQ-blog of Jim Harris.
Method for an Integrated Knowledge Environment (MIKE2.0) is an open source delivery framework for Enterprise Information Management, which provides a comprehensive methodology that can be applied across a number of different projects within the Information Management space. For more information, click on this link: openmethodology.org/wiki/What_is_MIKE2.0

The framework is quite generic and not only for open source freaks.
It will be interesting to see how it evolves beside of Cobit5, GARP and other Information Governance frameworks. I do not like the fuzzy term "knowledge" in the label as it has been compromised too much by corp. practice (information is enough).
Knowledge cannot be managed, you can only facilitate it or enable the environment to foster its sharing.

Blog:
http://bit.ly/WfZ4mt

Anlässlich des 6. Records Management Fachtages vom 27. November 2012 in Frankfurt/Offenbach wurde auch eine Competence Site eingerichtet zwecks fachlichem Austausch.

Roundtable zum PROJECT CONSULT Records Management Fachtag 2012. Hier finden Sie Kommentare von PROJECT CONSULT und den Anbietern zu ausgewählten Fragestellungen.

direkt zum Roundtable:
http://www.competence-site.de/Records-Management-keep-it-simple-and-intuitive

Die Einschätzung meines Kollegen Kampffmeyer, dass RM in der Schweiz
fast selbvstverständlich sei, ist natürlich etwas übertrieben.

(...) In Deutschland ist dieser Begriff wenig in Verwendung. International und auch in der Schweiz ist Records Management eine Selbstverständlichkeit, gerade im Umfeld der Erfüllung von rechtlichen und Compliance-Vorgaben."
vgl. hier:
http://bit.ly/Tw8J8a

Es gibt sicher Fortschritte und man findet immer wieder Stellenausschreibungen, die vermuten lassen, dass HR Leute mitbekommen haben, dass es inzwischen gut ausgebildete Leute gibt, die dieses Profil von den Fachhochschulen mitbringen. Andererseits gibt es auch häufig RM-Stellen-Inserate, wo immer noch "Logistiker, Betriebswirte, Orga-leute, IT-Spezis" etc. gesucht werden, als ob es keine qualifizierte Ausbildung gäbe.