Records Mgmt & Archiving

With a sample of 241 organizations the new survey from AIIM has been published:

http://www.aiim.org/Research-and-Publications/Research/Industry-Watch/Information-Management-2016

The long running issues persist:
- e-Mail is still the big untagged, ungoverned and high-risk content type (39% describe their email mgmt as "chaotic"
- Dominance of Sharepoint: 40% describe Sharepoint as their "main" system; only 8% are using digital signing!
- 47% have an IG-policy that defines retention periods but half are not auditing compliance and 15% admit that those policies are mostly ignored (sic!)
- strong persistence of EFSS as ECM solution (enterprise file system & synchronization), 31% think that EFSS is taking over many ECM functions
- only 8% are working on a 3-tier system approach : collaboration+ECM (active phase) + RM (for inactive phase / archiving)
- 27% of mid-size and large orgs have no capture and workflow in place

Summary in german & english also here: U. Kampffmeyer project-consult
http://www.project-consult.de/ecm/news/2016/aiim_studie_information_management_2016

For RIM professionals the results of the latest AIIM survey are not surprising.
Since years ECM and RIM evangelists try to successfully sell what nobody seems to like.

AIIM: http://www.aiim.org/Research-and-Publications/Research/Industry-Watch/InfoGov-2013
german:
http://www.cio.de/knowledgecenter/ecm/2910590/

However no organization can exist without mastering their information and evidence regardless of how good or how bad they do it.
And there are legal duties.

UK has recently started again a public campaign to promote the importance of information as a corp. asset.

INFORMATION MATTERS!

http://www.nationalarchives.gov.uk/documents/information-management/information-matters-strategy.pdf

according to a survey conducted by Océ Business Services
(NL)
"More than one-third of the organizations surveyed outsource some or all of the document management activities included in the report. The respondents identified the strongest areas for outsourcing as mail/shipping management (45 percent), followed by MPS (40 percent), document imaging (37 percent), records management (35 percent) and print/copy center management (35 percent). "

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The full report is available here

Ergebnisse einer Umfrage des ECM Anbieters SAPERION (Germany).
Das Berliner Softwarehaus befragte über 300 Teilnehmer zu ihrem Umgang mit elektronischen Dokumenten.
Ein paar Lichtblicke ...

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In a on-demand presentation of the US based Compliance governance and oversight Council
(CGOC) , Deidre Paknad discloses the critical findings from the CGOC's 6-month survey of Fortune 500 legal, IT, and RIM stakeholders. Watch the replay to hear more detail from these initial results:

- 77% don't or can't systematically use their retention schedules

- Only 22% can routinely dispose of data today, yet 98% identify defensible disposal as their objective

- 85% cited poor collaboration as their biggest challenge

see: http://www.cgoc.com/resources/cgoc-benchmark-report-info-gov

CGOC: http://www.cgoc.com

See also the proceedings of the recent summit in San Francisco 19 / 20 January
http://www.cgoc.com/content/cgoc-summit-2011

Novartis has presented their discovery and retention/disposition mgmt approach

This blog has created a general web-survey, available for download through Google Docs, which provides a means of investigating what types of digital objects or communication mechanisms are available electronically and how these objects are organized and managed.

Free for download

http://e-records.chrisprom.com/?p=1744

Als Exkurs behandelt die Studie das Thema Records Management:
Der rechtssicheren Archivierung im Zusammenhang mit ECM-Anwendungen messen
die befragten Unternehmen zwar eine hohe Relevanz bei, die Umsetzung erweist sich
derzeit jedoch noch als schwierig.

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s. auch: http://www.nachrichten.ch/detail/444280.htm

The market survey was carried out by Tessella (UK) to ascertain the status and requirements of long-term management of digital information by European organisations that create or hold digital content.

see:
White paper
and
Survey analysis

Paper still prevails according to the latest study of AIIM: "We are at last in a situation where electronic archiving of records is efficient, effective and can save huge amounts of space, and yet most office staff seem to be hanging on to paper in the mistaken view that there is some legal reason to do so," said AIIM President John Mancini, in a statement.
The survey by AIIM, an industry association representing vendors of such products, found that 62% of important documents are still archived in paper form. Even when documents are sent off to be scanned for archiving, 25% are photocopied beforehand "just in case," the survey found.

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Das KRM, das IT-Governance Network und Wildhaber Consulting starten eine Umfrage zum Thema "Ausbildung im Bereich RM/ECM/Information-Governance".
Dieser Link bringt Sie zur Doodle Umfrage:

http://www.doodle.com/cfbfwfkmbraq6zkd

Ankündigung: Wir werden die 4. RM Konferenz 2010 voraussichtlich am 22.11 durchführen, geplant ist anschliessend eine eintägige Schulungsveranstaltung am 23.11.2010!

Gerne nehmen wir Ihre Anregungen und Wünsche bis Mitte Februar entgegen.

Besten Dank für Ihre Mithilfe!

Mit bestem Gruss

---------------

Ladies and Gentlemen

the IT-Governance Network, the competence Centre Records Management and Wildhaber Consulting are organizing a RM/ECM/Information-Governance training session one day after the 4th Swiss national Records Management Conference which will take place in November in Zurich (Nov 22nd), Switzerland. You are invited to participate in a survey about potential training topics:

http://www.doodle.com/cfbfwfkmbraq6zkd

This survey will be open until february 15th.

Thank you for your support!

Kind regards

Bruno Wildhaber

Wildhaber Consulting/ IT Governance Network
Dr. Bruno Wildhaber, CISA/CISM/CGEIT
Postfach 115
8603 Schwerzenbach
Switzerland
Tel. +41 44 826 21 21
Fax. +41 44 825 31 60
info@wildhaber.com


Bruno Wildhaber