Records Mgmt & Archiving

The child is born! ... and in a very successful way.
More than 50 participants attended the inaugural event of the Swiss Chapter of ARMA in Basel on Nov 29th.
The event had two parts: Foundation assembly and a professional conference sponsored by Oracle.
(see: http://jhagmann.twoday.net/files/Basel-ARMA/)

In the pre-conference, the general assembly (23 members) approved unanimously the bylaws, the constitution of the board (president, vice-president, treasurer) incl. 2 auditors and also voted yes to a separate membership fee for the Swiss chapter in addition to the mandatory fees for ARMA International.
Gavin Siggers, director of ARMA Europe brought a warm welcome and encouraged all present members to volunteer for future activities. ARMA Europe had strongly supported and endorsed the foundation of this first official chapter in Europe. UK will hopefully follow next.
The assembly could also welcome the vice-president of the Association of Swiss Archivists (ASA), Gregor Egloff. ARMA Switzerland has prepared a Declaration_ARMA-ASA (pdf, 40 KB)with the ASA to coordinate events and gain synergies within the records management community in Switzerland.
For 2012 we have planned 3 events:
- 23rd March - Meeting hosted by a member
- Joint Meeting with ASA / working group records mgmt in June
- 9th Nov, Annual Assembly and Conference
Since last September ARMA Switzerland has gained at least 8 new members.

After the assembly the conference part started with a short presentation of the Oracle RM solution (URM) by Peter Gobonya, account manager ECM Switzerland.
The keynote was held by Chris Walker (Oracle) about the myth of unstructered information
(see his blog)
The second presentation was given by Uli Zipfel, RM Program Manager at Roche about their approach to manage unstructured content throughout the lifecycle (office, mail and sharepoint).
The presentations will be loaded on the ARMA Europe site as soon as available - http://europe.arma.org/

Do also use the group ARMA Europe on LinkedIn. (registration required)

NetworkWorld News
President Obama has called for all federal agencies to update their decades-old methods of records management, in large part by moving to electronic records management systems.

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Kommentar U. Kampffmeyer


Original Memorandum President Obama

Der Tages-Anzeiger berichtet heute in einem Artikel im Wirtschaftsteil (S. 53) über den Stopp des millionenschweren IT-Projekts mit Microsoft.

"Bund gibt Microsoft den Laufpass"
Giovanni Conti, der neue Informatikchef des Bundes räumt auf

Dazu sollte was in Arbido online publiziert werden um die Gründe darzulegen aus Sicht von GEVER.
Papierarme Office Lösungen bzw. elektronische Geschäftsverwaltungen sind wohl kaum kostenneutral einzuführen.
Hat hier die IT wieder mal den ROI gefordert, den es so nicht gibt oder waren es die Vorgänge oder ein mieses Projektmgmt?

Ein Rechenschaftbericht wird bereits von der parlamentarischen Gruppe "digitale Nachhaltigkeit" gefordert. Wir müssen noch warten bis die Vorgänge aufgeklärt sind.

vgl. Kommentare auf der Website der IG Records Mangement:

http://www.igrm.ch/news/aktuell/beitrag-j2/

http://www.igrm.ch/news/aktuell/beitrag-j3/



JH

We are going to establish a Swiss Chapter of ARMA International (www.arma.org).

Date: Nov 29th 2011 , 13.30 – 17.00
Location Basel, Hotel Victoria (just opposite to the main station)

The event is split in two parts:
1. Pre-conference for registered members of ARMA International only (foundation act)
2. Public conference about a records management topic

The conference is sponsored and therefore for free and of course we hope some of you will become an ARMA member in the future.
https://www.arma.org/join/index.cfm

Program: Basel-ARMA (pdf, 161 KB)


Link to register: http://arma.proxymit.net/
The number of seats is limited. First come first serve!
Contacts: J. Hagmann (079 6196946)
Or generic mail address: swiss-arma@proxymit.net

The event is endorsed by ARMA Europe: http://europe.arma.org/Welcome.aspx

We also have a cooperation/coordination agreement with the Association of Swiss Archivists (ASA) and its working group “Records Management & Digital Archiving”.
The vice-president of ASA will be present.
ASA will send out a separate invitation by VSA-Newsletter.

Looking forward to the 29th Nov.

Yours

Jürg Hagmann, President, Novartis International – Information Governance

Jürg Meier, Vice-President , Fontis International



Note: Switzerland has the second largest ARMA community in Europe after UK (currently 26 members)

see also my earlier post here on this blog:
http://jhagmann.twoday.net/stories/38766586/

Gem. VSA-Mail.

Ab Januar 2012 bieten die Univ. Bern und lausanne im Rahmen des Weiterbildungsprogramms in Archiv-, Bibliotheks- und Informationswissenschaft zwei Ergänzungsmodule an, die einzeln oder zusammen besucht werden können. Jean-Philippe Accart leitet die zweisprachigen Module.
Die Teilnehmenden werden dazu befähigt, auf angemessene Weise Kommunikations- und Vermittlungsaufgaben im Berufsfeld ABD wahrzunehmen dank vertiefter Kenntnis der im ABD-Bereich bestehenden Kommunikationsgrundsätze sowie dem angemessenen Umgang mit traditionellen Medien und neuen Kommunikationstechnologien, d.h. digitalen Technologien und dem Web 2.0.

Modul 1: Kommunikation von Informationen. Grundbegriffe und neue Werkzeuge (Jan./Feb. 2012 an der Universität Bern)
Modul 2: Vermittlung von Informationen. Grundbegriffe und neue Ansätze (Mai/Juni 2012 an der Université de Lausanne)

Es sind noch einzelne Plätze frei: Anmeldefrist ist der 30. November 2011
Alle Informationen finden Sie auf der Website: http://www.archivwissenschaft.ch oder
http://www.archivistique.ch.

Looks interesting , the Triannual conference in Brussels:
12 - 14 Dec 2011

James Lappin will be there and another session is planned for Pharma people. Would it be possible to initiate a Pharma committee for an industry specific version of Moreq 2010?

Program

Am 27.10.2011 ist es wieder soweit.
Der Aktionstag für das papierarme Büro geht in die zweite Runde, nach dem Erfolg von 2010 mit 57'000 Teilnehmern.

AIIM rührt an
und auch eine Facbook Gruppe hat sich gebildet:
http://t.co/2JmOBl2U

Slideshare lohnt sich

Wie wärs eigentlich mit einem (Wert-)Papier freien Welttag ? (so bei den Banken mal die Ramschpapiere ausräumen)

Unglaublich aber wahr: In einem Spital in England wurden versehentlich 10'000 Patientenakten vernichtet, die wegen Platzmangel in einem Raum gelagert wurden wo sonst nur Unterlagen vernichtet werden.

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Conference proceedings:
Designing your information governance program

presentations:
- E. Herych (Novartis): Good taxonomy and your retention program
- C. Zeunert (SwissRe): Strong legal holds and discovery practice
- D. Rosenthal (Homburger): How to design privacy into your business process & governance program
- J. Frazier (IBM): Benchmark data presentation. The prevailing preservation practices of US litigation
- D. Paknad (CGOC, IBM): Case study: Information governance at a F100 bank

Please find the complete proceedings from the October 6 CGOC meeting at http://www.cgoc.com/cgoc-basel-2011/

For download: Maybe you have to register first on the CGOC Website

ISO TC46/SC11 is currently working on drafts for a new set of standards related to records management.
MSR = Management systems for records.

Despite of the fact that ISO-15489 has been a success it is open how pervasive this is going to be in the future by an extension of the framework.
If such standards are blown up in a way that they become unapplicable for organisations they will only block the enterprise. (same has happened to ISO 27001)

see comment B. Wildhaber:
Standardisierungswahn (german)