Records Mgmt & Archiving

As already mentioned in my previous post related to the CGOC summit, Sunil Soares (IBM) has published an excellent book about "Successfully selling information governance to the business2.
Indeed: "information governance will not succeed unless the business understands it, buys into it and supports it." (citation from the cover text).

see my review:
Soares (pdf, 85 KB)

JH

see also IBM Blog: http://ibm.co/qrAHKF

Under the title "Improving information economics with information lifecycle governance", the CGOC summit takes place near Washington DC, in Cambridge Maryland.
see program:
https://www.cgoc.com/summit2012/program.html

Information Lifecycle Governance enables defensible disposition of unnecessary data by ensuring duties and value are tightly coupled with information assets. Under the impending weight of Big Data, defensible disposition and effective disposal of records has become a crucial challenge.

As experienced information managers we know that the tenet of information governance is tying value (intangibles) and legal duty with information assets. However the recognition and awareness of business information (content not infrastructure) as a corp. asset (intellectual capital, knowledge etc.) does not go hand in hand with the investments in IT. Moreover the business often consider IT functions and related disciplines as "plumbers" only. This is slowly changing in terms of culture as also IT is selling its services withby putting the "I" into IT. Therefore Forrester has proposed since years to replace the term "IT" by the term "BI" (business information) because IT always has to serve the business which seems logic but the reality is often different, too technology oriented strategies because intangible values and information governance are harder to sell to the business than hardware and networks (IT has no instrinsic value itself).
In this context Sunil Soares has written a brilliant book:
"Selling Information Governance to the Business"
(ISBN 978-1-58347-368-9 )

Get the book , it has a lot of case studies from practice from a broad range of industries. It will help you to make the business case.

In fact, "information governance will not succeed unless the business understands it, buys into it and supports it." (citation from the cover text)
Lookig forward to the CGOC summit. It's not about plumbing and plumbers.
Information economics has the concepts to demonstrate the value of business information and its role in making better decisions.
Hard to measure as we know - a long runner.
some good stuff may be found in the work of Urs Birchler and Monika Bütler (2007): Information Economics


PS: the foundation of good information governance is good data governance and mgmt.
see the first book of Sunil:
The IBM Data Governance Unified Process

Artikel aus dem dokmagazin.de
Quelle www.dokmagazin.de, Dezember 2011
Autor: Dr. Hans Bärfuss (PDF Tools AG)

Heute ist jeder Führungskraft bewusst, dass ein grosser Teil des „Werts“ seiner Organisation in seinen Dokumenten liegt. Dokumente sind auch die Grundlage für die Beweisführung bei Rechtsansprüchen. Zunehmend gilt dies auch für E-Mails. Die Flut von E-Mails zwingt die Archivare, sich mit den Besonderheiten der Aufbewahrung digitaler Dokumente auseinanderzusetzen.


Artikel

ECM/IG Forum in Zurich May 8th
On may 8th, the ECM/Infomtion Governance Forum will take place in Zurich, Swtzerland. Keynote Speakers include John Mancini from AIIM and Steven Adler, Information Governance Council.

The forum will cover all aspetcs of ECM/IG and will be split into different tracks addressing various issues. The IG/RM Conference part will be held in a roundtabe format allowing the particpants to fully contribute and make the most of their attendance.

Due to an excellent partner program, the conference has attracted promising solutions providers and will present renowned speakers.

Further information will be published in the Swiss press, including a special on Information Management.

Fact Sheet:

•Biggest IM/IG event in Switzerland bringng together the ECM and the RM community

2012 – 7edition of the Forum

•Well established, leading and independent Conference and Business-2-Business

platform for Information Management & Governance in Switzerland

•More than 15 leading ECM/Information Management Services Providers (inter alia IBM, Oracle, EMC, SAPERION), the Swiss ICT Association and the largest education partner (Zurich University of Applied Science) are value added partners of the ECM & Information Governance Forum

•Speakers of the Program 2012 are: Senior Executive of leading Swiss and International Companies

•Media partners: NZZ, Handelszeitung, Netzwoche

Topics:

•Increasing Mobility, Flexibility and Virtual Business Co-operation Key words: Collaboration / Unified Communication/ Social Networks and collective intelligence
•Rising Demand for Need-based Information Key words: Handling of arising information tsunami/ Buiness Intelligence/
•Information Lifecycle Management (Compliance) / Information security
•Information Governance
•Use of Efficiency Potentials in Documents, Content and Knowledge for an Enterprise wide Valuation and Factor of Production Key words: Intelligent Documents und Portals / Incoming Mail /Archiving /
•E-Mail Management / Enterprise Search
•Development of ECM and Information Management Solutions and Services Providers: Best Practice and Business Excellence Key words: Enterprise Information Management (ECM/BI& ERP)/ Managed ECM /
•Transactional Content Management

Read more...

During 2011 the Government Accountability Office has signalled several times that the ERA project (Electronic Records Archiving) - the largest ever started to preserve eRecords on a permanent basis - is getting out of budget.

The Electronic Records Archive project will cost 21% to 41% more than anticipated due to the lead agency's ineffective use of project management.

see: Information Week
nothing new so far:
Hence, IBM got a contract to build the solution now which seems to be quite strange considering the budget cuts NARA had to face for 2012.

NARA press release

The book from Eisenberg (2005) about ERA

see also GAO report 2011

U. Kampffmeyer hat auf seinem Blog den Status und die Aussichten für Moreq 2010 zusammengefasst wie sie sich nach dem DLM Forum vom Dezember 2011 in Brüssel stellen.

go to post

Wird sich MoReq2010 durchsetzen? Dies wurde nicht nur auf der DLM Forum Konferenz in Brüssel diskutiert. Auch in Blogs und auf Twitter wurden kritische Einschätzungen laut. Auf XING wird aktuell die Eignung und der Umfang der Test- und Zertifizierungs-Beta-Version-Unterlagen diskutiert.
Xing discussion

Interessanter Use Case einer RM Implementation: Stadt Zug

Es wird auf Sharepoint gesetzt (matchpoint als Integrator).


Use case Stadt Zug

direct link to pdf

Infocentric Research (Baden) has published an interesting paper about the future of information and knowledge-based work practices and technologies in organizations.

More about the whitepaper

A PDF copy is free of charge.

The National Institute of Standards and Technology released drafts of the first two volumes of the document for public comment on Nov. 2. A third volume, “Technical Considerations for USG Cloud Computing Deployment Decision,” is under development, but NIST released a working draft of it along with the other draft documents on the NIST web site

P&G wants to be the most digitally enabled company in the world
(Robert McDonald, CEO)

About the importance of data sources and master data

"It would be heretical in this company to say that data are more valuable than a brand, but it’s the data sources that help create the brand and keep it dynamic. So those data sources are incredibly important. Therefore, we go to the extreme to protect whatever consumer data we get. It’s a board-level enterprise risk-management issue for us. We have very clear firewalls between one retailer and another and strict policies—for example, about how long a “cooling off” period you need to have when working on projects with different retailers. All of this comes with our strategy of being the most digitally enabled company in the world. We can’t do that without being an industry leader on data security and privacy."


Full article McKinsey Quarterly Nov. 2011

RM/IM Konferenz 2012: Die RM Konferenz findet neu als IM-Konferenz zusammen mit dem ECM Forum am 8. Mai 2012 in Zürich-Oerlikon (Swissôtel) statt!

Merken sie sich das Datum!

Das Programm folgt:
http://www.aufbewahrung.ch/deutsch/pagesnav/frames.htm

Ob dies wohl "fundamentale" Aenderungen gibt ?
Zitat:
»Diese Lösung ändert das Records-Management fundamental« (sales pitch)

http://www.speicherguide.de/news/opentext-steigt-in-datenklassifizierungsmarkt-ein-14972.aspx


English: Opentext Press Release

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