Records Mgmt & Archiving

It's being called the worst data leak of the information age. Earlier this month, U.K. officials had to admit they'd lost computer disks containing personal information on almost half the country's population, including nearly all families with children.
etc.

http://redtape.msnbc.com/2007/11/britains-lost-d.html

This one-day workshop provided a useful overview of legal considerations for non-legal professionals who work with data. The day comprised talks by experts in the following areas:
Intellectual property rights and licensing
Data protection, freedom of information and privacy
Data as evidence

http://www.dcc.ac.uk/events/legal-env-dig-cur-2007/

To learn more about the intricacies of e-discovery Dennis Kennedy and Tom Mighell have collected links to portals, resources, blogs, cases and more on this topic.

http://www.abanet.org/lpm/lpt/articles/slc10061.shtml

source:
http://www.denniskennedy.com/blog/2007/11/bob_ambrogi_on_ediscovery_blogs.html


E-discovery will come to Europe sooner or later despite of the fact that our culture is less litigious.

Minutes from public meetings about the ERA project (NARA):
(April 2007)

There are some issues however ... e.g. with ingest and timelines etc.

and we learn that archivists have no power: as usual

"Dr Thibodeau – The records coming to NARA are available immediately. But archivists do not have enforcement power."

check on your own what are the problems of developing the largest (or most costly) archive for digital objects history has ever seen.

http://archives.gov/era/pdf/acera-minutes-040407-draft.pdf

http://archives.gov/era/pdf/acera-minutes-040507-draft.pdf

The Smithsonian Institution Archives (SIA) and the Rockefeller Archive Center (RAC) are engaged in a collaborative three-year project to develop, test, and share the technology to preserve digital documents with other non-profit organizations.

http://siarchives.si.edu/cerp/index.htm

There are interesting deliverables like e-Mail record keeping and record transfer guidance

http://siarchives.si.edu/cerp/progress.htm#guidance

Iron Mountain steht vor Übernahme der Stratify Inc.

Mit dieser Akquisition erweitert Iron Mountain sein eDiscovery-Angebot und kann Unternehmen jetzt eine komplette End-to-End-Lösung für Discovery Services anbieten.

http://www.verivox.de/News/ArticleDetails.asp?aid=67886&pm=1

Programme de formation continue en archivistique, en bibliothéconomie et en sciences de l'information 2008-2010

Weiterbildungsprogramm in Archiv- Bibliotheks- und Informationswissenschaft

http://www.archivwissenschaft.ch/MAS_Flyer-web-frz.pdf
http://www.archivwissenschaft.ch/Ankuendigung_MAS_AIS_II_L04.pdf

http://www.archivwissenschaft.ch/index.html
http://www.archivwissenschaft.ch/frz/index.html

Die Menge aller auf der Welt vorhandenen Informationen ist grösser als die
Kapazität von sämtlichen Speichern. Es wird immer schwieriger, dieses angehäufte
Wissen zu nutzen.

Von Walter Jäggi

s. Tages-Anzeiger, 28.11.07, Seite 36

http://www.tagesanzeiger.ch/dyn/wissen/technik/817831.html

Mehr als 80 Teilnehmer informierten sich an der Computerworld-Konferenz v. 15.11.07 in Zürich (WTC) über die neuesten Trends in Sachen «Storage, Backup & Recovery» ILM und Compliance etc.

see:
http://www.computerworld.ch/aktuell/storage/43116/

Die Beiträge des Workshops Ausschuss eArchiv v. 21.11.07 in Liestal
sind auf der Website des VSA bereit.
Eine kurze Zusammenfassung bzw. Besprechung des sehr erfolgreichen Anlasses wird
noch folgen, hier und in Arbido News.

Jürg

http://www.vsa-aas.org/Workshop_2007.351.0.html

Metadata is entering the compliance argumentation ...

The court began its analysis by stating: “Metadata has been defined as ‘information about a particular data set which describes how, when, and by whom it was collected, created, accessed, or modified and how it was formatted.’" (Citing Williams v. Sprint/United Mgmt. Co., 230 F.R.D. 640, 646 (D. Kan. 2005) (quoting Appendix F to The Sedona Guidelines: Best Practice Guidelines and Commentary for Managing Information & Records in the Electronic Age ).)

see:
http://www.ediscoverylaw.com/2007/11/articles/case-summaries/sanctions-not-warranted-for-failure-to-produce-esi-in-native-format-with-intact-metadata/

The Digital Continuity project is led by The UK National Archives.

Did you know?
An estimated 10 per cent of the Canadian Government´s electronic records are already no longer readable
A recent study by the National Science Foundation in the US found that the average cost of recreating just 20 MB of data was $64,000
In May 2006, global financial services firm Morgan Stanley agreed to pay $15 million to settle civil charges by the Securities and Exchange Commission that it failed to produce tens of thousands of emails dating back to December 2000

see:
http://www.nationalarchives.gov.uk/electronicrecords/digitalcontinuity/default.htm

"Momentan weht den ECMs wegen des Einstiegs von Microsoft mit dem Microsoft Office Sharepoint Server (MOSS) aber eine steife Brise ins Gesicht. Diese soll sich nach Meinung der Marktteilnehmer jedoch bald zum gnädigen Rückenwind wandeln. So erwartet ein Vertreter von Fujitsu Siemens Services nicht mehr als eine kurzfristige kleine Delle in den Absatzkurven der ECM-Konkurrenten, wenn nun immer mehr Office-Kunden mit dem Sharepoint Server in das Thema Dokumentenmanagement durchstarten. Die anspruchsvolleren Kunden würden schon bald merken, so die Spekulation des Experten, dass die Funktionalität der Lösung nicht ausreiche, um damit auch gehobene Anforderungen an die Dokumentenverwaltung abzudecken."

http://www.it-business.de/themenkanaele/marktforschung/trends/entwicklung/articles/98558/

The new issue of the Records Mgmt Journal is about RM research:
Year: 2007 Volume: 17 Issue: 3)

The editorial written by David Ryan and Elizabeth Lomas gives an overview of the content from a practitioners view. It is right to ask
"how many organizations have optimistically purchased and implemented an EDRM software solution that their users including senior mgmt, do not have the capabilities or the inclination to absorb into their working practices?"
There is still a huge gap between ambitious plans and real world implementation that works.
From my experience it's also a fact that there are numbers of projects in the industry of the private sector that the academic world does not know and remains unshared.
and "There is still reluctance amongst practitioners and theorists tomove between academic and practical work; many practitioners limit themselves to a rare article that shares experience of a project of only local or limited applicability.

An amazing finding concerns software for records retention:
In 1999 S. Bailey wrote a remarkable article in the RMJ on the future of retention schedules and called for the implementation of electronic retention software to effectively manage information assets. Almost ten years later there is still no generic stand-alone retention product on the market to record the properties and support the management of information assets, despite the claim by records mgmt professionals that a key RM tool is the implementation of a retention schedule (p.148).

Well, we have Don Skupsky's tool but this is too limited to the US requirements and has some other shortcomings. The big threes, especially OpenText have some reasonable functionalities to manage schedules but it's not a standalone product and not easy to use.

Content (reference with abstracts) see:
http://www.emeraldinsight.com/0956-5698.htm

Für KMU sind die Compliance Auflagen fast nicht mehr zu bewältigen ...

siehe:
http://www.perspektive-mittelstand.de/FDA-Compliance-Management-in-der-Pharma-und-BiotechnologieIndustrie/management-wissen/1603.html