E-mail mgmt in the public sector (US)
North Carolina, Kentucky, and Pennsylvania Attempt to Tame the E-Tiger
In March, 2007, the National Historic Publications Records Commission awarded a multi-state collaboration grant to the state archives of North Carolina, Kentucky, and Pennsylvania to pursue their goal of developing and testing an email collection and preservation prototype tool. Working from the standard Internet Message Access Protocol, IMAP, this proposed tool will be able to collect mail from any client software program and transform the message from its native format into an XML file. The tool:
• captures only the e-mail that each user chooses to archive, arranged into folders that the user designates,
• uses open formats,
• has an easy migration path to other content repositories,
• utilizes existing standards and protocols.
Both the original message and the XML copy will be saved and an XML wrapper will be placed around the attachment.
The three states have a long history of working with email and will work with participating agencies such as the Secretary of State’s office to test the user experience and reaction to the tool as a viable option to collect and preserve electronic mail of administrative, legal, or historical significance. For more information, contact names, and progress reports,
please see http://www.ah.dcr.state.nc.us/Records/EmailPreservation/
In March, 2007, the National Historic Publications Records Commission awarded a multi-state collaboration grant to the state archives of North Carolina, Kentucky, and Pennsylvania to pursue their goal of developing and testing an email collection and preservation prototype tool. Working from the standard Internet Message Access Protocol, IMAP, this proposed tool will be able to collect mail from any client software program and transform the message from its native format into an XML file. The tool:
• captures only the e-mail that each user chooses to archive, arranged into folders that the user designates,
• uses open formats,
• has an easy migration path to other content repositories,
• utilizes existing standards and protocols.
Both the original message and the XML copy will be saved and an XML wrapper will be placed around the attachment.
The three states have a long history of working with email and will work with participating agencies such as the Secretary of State’s office to test the user experience and reaction to the tool as a viable option to collect and preserve electronic mail of administrative, legal, or historical significance. For more information, contact names, and progress reports,
please see http://www.ah.dcr.state.nc.us/Records/EmailPreservation/
jhagmann - 3. Apr, 21:33
