Records Mgmt & Archiving

Zum 60. Geburtstag von Prof. Dr. Rudolf Gschwind, Leiter des Imaging and Media Lab (IML) der Universtität Basel, führt das IML eine wissenschaftliche Tagung zum Thema «Bild, Code Speicher» durch. Dabei stehen hoch interessante Referate auf dem Programm zu «Strategien des digitalen Erinnerns», wie es im Untertitel treffend heisst.

Lieber Ruedi, wir gratulieren dir natürlich herzlich auch in diesem Blog
zu deinem 60. Geburtstag.

Das Programm der Ehrentagung finden sie
Hier

Allgemeine Infos

Tony Fisher skizziert den Prozess der Data Governance und erklärt, warum Datenqualität den Kern der Unternehmensdaten bilden muss
Neues Buch untersucht, wie erfolgreiche Unternehmen ihre Daten verwalten

Ich werde in ein paar Wochen in diesem Blog dieses Buch besprechen.
Die Frage ist natürlich inwiefern "Daten Records" hier gemeint sind und wie sie definiert werden, und wie sie im Sinne eines professionellen Records Mgmts verwaltet werden.

s. Link im Compliance Magazin

News from the Swiss Federal Archives here:

we learn that approx. 13 Terabytes is the current archives volume with a yearly growth
of about 1 TB.

The Swiss Federal Archives (BAR) is legally responsible for
preserving documents – paper records, photos, audio and film
recordings – of the Swiss government, the parliament and the federal
administration. Its digital material amounts to roughly 13 terabytes,
increasing by an estimated 1 terabyte in 2010. From 2012 on, all
federal administrative institutions will be asked to deliver master
records to the archives in digital form only. Consequently, BAR
anticipates very large digital data deliveries, including databases,
in the next two decades.

see: Newsletter

A US startup has developed a new DVD-R technology that it claims will be readable for 1,000 years.

Who could prove and verify that kind of longevity ?


Go to link

Northumbria University 'Records Management Today' podcast series

Episode 5 (July 2009)
http://nuweb.northumbria.ac.uk/ceis_podcasts/index.php

Spotlight on: The launch of the Business Archives Guide and strategy at the House of Lords, in conversation with Elizabeth Oxborrow-Cowan and Sara Kinsey (27 mins).

Elizabeth Lomas discusses business archives with Elizabeth Oxborrow-Cowan and Sara Kinsey asking:

* what were the highlights of the presentations by Professor Mervyn King (Governor of the Bank of England), Sir Stuart Rose (CEO M&S) and Dame Stella Rimmington?

* what do the Business Archives Guide and strategy hope to deliver?  

* what are the issues for managing business records and archives - where do the challenges and values lie?  

* what can the wider archive, records and information communities learn from the experience of the business archivist?

The Business Archives Guide and strategy, as well as further advice for businesses on managing archives, can be accessed at http://www.managingbusinessarchives.co.uk/ 

Participants:

Elizabeth Oxborrow-Cowan is a professional archivist and qualified management consultant.  She established her own consultancy in 2003 and specialises in strategic reviews of archive services and policy bodies, funding bids, collection management and access development for archive services.  Elizabeth is Director of Publicity and Communication for the National Council on Archives.  She also sits on the UK Working Group for UNESCO's Memory of the World Programme and is an Assessor for the Society of Archivists' Registration Scheme.

Sara Kinsey has been an active advocate for business archives for a number of years. She is the Manager of History Projects at HSBC, and deputy chair of the Business Archives Council. Sara was actively involved in the writing and development of the Business Archives Guide and strategy.
Elizabeth Lomas (Northumbria University).

What you have to consider when hiring or evaluating consultants for ECM projects.

8 points to check.

see:
http://aiim.typepad.com/aiim_blog/2009/07/8-things-to-consider-when-looking-at-ecm-consultants.html

The three-year Collaborative Electronic Records Project (CERP) of the Smithsonian Institution Archives and the Rockefeller Archive Center concluded in December 2008. Among the project outcomes, the CERP Email Parser was produced and we are pleased to offer it to the archival and related communities as an open source software tool for the preservation of email accounts. The Email Parser ( http://siarchives.si.edu/cerp/parserdownload.htm ) migrates an email account and its messages into a single XML file using the Email Account XML Schema developed in collaboration with the North Carolina State Archives and the EMCAP project.

The CERP Email Parser migrates an email account in MBOX format into XML, using the schema to preserve the full body of messages, together with their attachments, and keeps intact the account’s internal organization (e.g., an Inbox containing subfolders labeled Policies, Special Events, and Projects). The CERP team successfully preserved email accounts from a variety of applications including Microsoft Outlook, AppleMail, LotusNotes, and Netscape. All email messages retain their full header content, in contrast to some tools produced in earlier research efforts.

The parser runs on a workstation in a virtual machine environment compatible with Windows, Macintosh, Linux, and some Unix platforms. CERP testing was limited to the Windows XP environment. The CERP Email Parser is licensed as open source software so that it may be used, supported, and enhanced by all organizations that adopt it.

The Email Parser is designed to address the task of preserving bodies of email, such as an account, without requiring access to the original email systems. Still, email accounts from active email systems may also be preserved using this tool. The CERP Email Parser will be featured in the pre-conference workshop “Achieving Email Account Preservation With XML” at the Society of American Archivists 2009 Annual Meeting this August.

For more information and to download the parser, visit http://siarchives.si.edu/cerp/parserdownload.htm. For more on the Collaborative Electronic Records Project, visit http://siarchives.si.edu/cerp/. Please direct email inquiries to FerranteR@si.edu.


Riccardo Ferrante
IT Archivist and Electronic Records Program Director
Smithsonian Institution Archives
600 Maryland Ave SW MRC 507
Washington, DC 20013-7012

Was wir hier schon immer gesagt haben, wird bestätigt:

Die AIIM rät Anwendern, nicht der IT das Feld zu überlassen und der Versuchung zu widerstehen, SharePoint wie jede andere Microsoft-Software einfach von der CD zu installieren und die Standardeinstellung unreflektiert zu übernehmen. Vielmehr ist ein Governance-Modell nötig, das eindeutig regelt, wie SharePoint-Lösungen entwickelt und genutzt werden dürfen. Grundsätzlich sind dabei die Dimensionen "People" (Rollen und Verantwortlichkeiten), "Policies" (Richtlinien) und "Processes" (Leitfaden, wie zum Beispiel der Aufbau einer Site oder die Anpassung von Vorlagen (Themes) zu erfolgen hat) zu beachten.

s. Computerwoche

OpenText has released its new Suite (en)

and german

other story

Records Managers have to ask what's really the benefit of all this collaboration stuff around ECM solutions?

maybe this: http://jhagmann.twoday.net/stories/5772052/

Interessanter Artikel (Computerworld)
über den kombinierten Ansatz Gever mit Sharepoint umzusetzen.
Als IT solution wird MatchPoint Records Management, eine in Microsoft SharePoint Server integrierte Lösung der Schweizer Firma itsystems eingesetzt.
Das Geheimnis von MatchPoint ist die vollautomatische Klassifizierung sämtlicher Informationen mit Metadaten, sogenannten Tags. Dokumente, E-Mails, Aufgaben, Termine etc. werden nach mehreren geschäftsrelevanten Kriterien an die Stammdaten des Geschäfts geknüpft und zwar ohne jegliche Benutzerinteraktion.

Die Frage stellt sich hier inwiefern neben der Kollaboration auch eine Document Mgmt Strategie dahinter ist, die robust genug ist, um die entsprechenden Storagevolumen zu verwalten. Ist doch MOSS bekannt für die Skalierungsprobleme auf diesem Gebiet. Oder wird Sharepoint nur als Frontend benutzt und dahinter ist ein robuster Storage Layer? (z.B. NetApp oder EMC?)

JH