Records Mgmt & Archiving

Great summary by ediscoverylaw.com of a California case where ignoring backup tapes results in another opportunity for sanctions. By the way, discoveryresources.org is now streaming the ediscovery law feed.

One might reasonably believe that the New Rules (amendments to the FRCP), with the two tiered discovery (accessible and inaccessible) distinction and the safe harbor for inadvertent destruction would protect a company and its counsel if such facts were presented to a federal court in December 2006.

Not so much.

Why not?

http://soundevidence.discoveryresources.org/-104-backup-tapes-and-attitude.html

We do not use PDF/A at all because it is not accepted by the FDA in the publication of regulatory submissions. It also does not work with our current version of our submission publishing software, CoreDossier (Documentum). In fact, we are constantly struggling to keep our documents in Acrobat 5, as opposed to version 6 & 7 because of publication problems, particularly with the tabular format use in many of our nonclinical and clinical reports.

Perhaps others in the pharmaceutical industry have a different situation?

Elaine R. Lowell
Regulatory Affairs Documentation Supervisor
Vertex Pharmaceuticals Incorporated
130 Waverly Street
Cambridge, MA 02139-4242

Der CIO der US National Archives hat einen neuen Job. Er soll die Verwaltung bei der Integration von Records Management Funktionen in die bestehenden Informationsarchitekturen und -systeme beraten.

http://www.gcn.com/vol1_no1/daily-updates/37992-1.html

Ein neuer Kreisel beim Landvogteischloss Baden kostet total 6 Mio Fr. 3,3 Mio Franken verschlingen Strassenbau und die notwendigen Kunstbauten, 0,8 Mio der Werkleitungsbau und immerhin 1,9 Mio Franken der Bau des zweistöckigen Stadtarchivs, das unmittelbar im Bereich Landvogteischloss und Histrisches Museum im Untergrund erstellt wird. Die Bauarbeiten beginnen am 16. Januar und sollen im Sommer 2007 abgeschlossen sein.
(AZ 13.1.06, Regionalteil Baden)

With the release of Version 1.0 of the Records Management Profile of the Federal Enterprise Architecture, the Office of Management and Budget and the CIO Council hope agencies now have a tool to consistently apply records management practices, policies and procedures across their organizations, and define records management in each stage of the systems development lifecycle.

http://www.gcn.com/vol1_no1/daily-updates/37969-1.html

... Backed up data simply is not stored, managed and maintained in a form that allows for easy, real-time access to data as archiving and ILM provide.

Archiving also implies long-term understandable and retrievable metadata.

http://chernjie.blogspot.com/2006/01/information-lifecycle-management.html

A survey by AIIM, the content management association, has shown that 23% of IT Managers and Information Managers are not familiar with the term Information Lifecycle Management and only 39% understand its importance in relation to long-term records storage.

The survey also found that only 19% archive their e-mails as records. Some 50% rely on the standard back-ups and a surprising 22% do not archive their e-mail at all.

http://www.managinginformation.com/news/content_show_full.php?id=4557

ROCKVILLE, Md. -- FileTek Data Management Capabilities Ensure the Reliability, Longevity, Scalability, Recoverability, and Integrity of Large, Long-Term Digital Archives

The U.S. National Archives and Records Administration (NARA) recently awarded a $308 million contract to develop and deploy a multi-petabyte Electronic Records Archives (ERA) system to a team led by Lockheed Martin. FileTek, Inc., a data access and management software provider, will serve as a subcontractor on this ERA project.

more ... go to:

http://www.findarticles.com/p/articles/mi_m0EIN/is_2005_Oct_11/ai_n15683006#