Records Mgmt & Archiving

NARA has provided a decision tree to decide whether an e-mail qualifies as a record or not. (2008)
One question which is still missing would be: Is there a legal obligation to retain an e-mail
under the local jurisdiction (e.g. tax related or accounting like in Germany) - .
Logically this criteria would be included under the condition of "evidential value".

Decision-tree-e-mail (jpg, 106 KB)

go to full document:
National Archives and Selected Agencies Need to Strengthen E-Mail Management
http://www.gao.gov/new.items/d08742.pdf

Starting January 2010, the digital version of Infonomics® Magazine will - unfortunately - no longer be
available. However, past and future articles will be available at www.infonomicsmag.com.

In the current issue of Infonomics® - Digital:
Best Practices for Business Process Management - Business processes can be improved at any type of enterprise. Could it be just what you need to survive and prosper in these tough times?"- Page 22
Industry Watch: Electronic Records Management - still playing catch-up with paper? An industry comparison of the volumes, polices, and effectiveness of electronic records versus paper. - Page 26
The Physics of a Data Map - How do you construct a data map? What should it actually look like? Components and features to consider. - Page 32
The Ediscovery Goat Rodeo - Responding to ediscovery requests can often feel like herding goats, given the egos and roadblocks involved. But here are seven key steps to help you get the job done right. - Page 34
Accounts Payable: Three Pathways to Process Efficiency - there are big savings to be had when you bring enterprise content management to the table - Page 38
Enterprise Content Mangement 2010 and Beyond - The future of information intelligence and governance: where ECM is taking us as we plunge deeper into the new millennium. - Page 42

A startup in Switzerland could evolve. Slot Consulting (M. Krause) has got the rights
to develop, use, and market Brainup, a business intelligence solution that is based on
semantic system’s ai-one™ technology.

Use cases in records mgmt are obvious:
What about >99% accuracy in automatic classification? Classification without user interaction?
Could that take the burden of tagging from users?

If you think of:
- How much time are you willing to spend forcing people to enter metadata vs. doing their job?
- Have you been able to get two or more people to agree on the same metadata for the same digital asset?
Forget about manual tagging

What about exact filtering records from non-records on legacy repositories (shared drives) based on defined sample data collections?
Sounds promising. Lets' see what the near future will bring.

Go to blog entry

Website semantic system: http://www.semanticsystem.com/de/

Bericht von der 3. Records Management Konferenz vom 11. November 2009 in Volketswil

Nach einjährigem Unterbruch fand die beliebte Records Management Konferenz des KRM dank der unermüdlichen Inititative von Bruno Wildhaber und seinem Team zum dritten Mal statt.

Bericht download - Autor J. Hagmann

Slideshare about the 2009 AIIM survey on Electronic Records Mgmt:

Presentation by Atle Skjekkeland

Interesting post by AIIM Digital landfill:

BearingPoint about EGRC - a new buzzword ....
Enterprise Governance Risk and Compliance

How Sharepoint helps in EGRC

Announcement: the next Digital Preservation Training Programme from the
Digital Preservation Coalition & Digital Curation Center will take place
29th-31st March 2010.
Location: The School of Oriental and African Studies (SOAS), London.
See http://www.dptp.org/about/dptp-london-soas-march-2010/ for more information.

The Digital Preservation Training Programme (DPTP) is an intensive 3-day course designed for all those working in institutional information management who are grappling with fundamental issues of digital preservation. It provides the skills and knowledge necessary for institutions to combine organisational and technological perspectives and devise an appropriate response to the challenges that digital preservation needs present. DPTP is operated and organised by the University of London Computer Centre with contributions from leading experts in the field.

Die erste Auflage des ERFA Meetings RM Schweiz unter der neuen Aegide
der AG Records Mgmt & Digitale Archivierung des VSA ist sehr erfolgreich
über die Bühne gegangen.
Der Support von Bundeskanzlerin Casanova für das GEVER Projekt war beeindruckend.

Der Bericht erscheint demnächst in Arbido online.
ERFA-09-Arbido (pdf, 164 KB)

Die Referate sind auf der VSA Website erschienen unter der
AG Records Management & DA:

Jürg Hagmann

Diese Disk hält 1000 Jahre - behauptet zumindest der Hersteller. Mit einer neuen Technik und besonders harten Materialien will ein US-Unternehmen Spezial-DVDs für Jahrhunderte haltbar machen. Die Idee könnte aber an einem simplen Grundproblem scheitern.

Spiegel Artikel v. 16.11.09

AIIM has started to publish e-books for free.

Simplicity is king. These e-books are highly recommended.

download is possible in different formats like Kindle and Sony:
http://www.aiim.org/forms/8-reasons.aspx

try this one about the 8 secrets of effective RM implementation:
Secrets-eBook (pdf, 437 KB)

Nice stuff for RM promotion.

go and check:
http://www.aiim.org/infonomics/ecm-in-60-seconds-video-challenge-contest.aspx