Sonntag, 9. November 2008

Share Point is not a content mgmt strategy ...

Despite of the undeniable run for Sharepoint the future sprawl is also part of the problem.
interesting article in:

Information Week

Freitag, 7. November 2008

"RedBook" published by the Security Exchange Commission

The SEC has released its Enforcement Manual, also known as the "Red Book”.
Several sections address the topic of electronic information, especially in section 3.2.6.

The document is available online

Donnerstag, 30. Oktober 2008

Pflichten der e-Mail Archivierung (dt. Recht)

Mangelhafte Archivierung elektronischer Post hat Konsequenzen: IT-Business

s. Artikel

Freitag, 24. Oktober 2008

Ablieferungspflicht für Netzpublikationen in Deutschland

Seit 23.10.08 ist in Deutschland die neue Verordnung in Kraft, nach der Medienwerke von "öffentlichem Interesse" an die Deutsche Nationalbibliothek abgeliefert werden müssen. Darunter fallen auch sog. "unkörperliche Werke" wie Netzpublikationen. Davon ausgenommen sind allerdings Websites von Privaten.
Zudem vermisst man noch eine terminologische Präzision, wodurch Abgrenzungsprobleme entstehen.
Die Pläne zur Ausweitung der Pflichtablieferung sehen sich seit deren Bekanntwerden erheblicher Kritik ausgesetzt.

s. Artikel PC Welt

und die Verordnung selbst ("Pflichtabgabeverordnung") :-)
- tönt ziemlich teutonisch
Originalkommentar der DNB

s. auch Onlinekosten.de

Dass hingegen alle Webseiten (sollte wohl heissen Websites) archiviert werden müssen, trifft nicht zu wie einige Kommentare befürchten. (s. auch Sammelwut)

Kommentar des Instituts für Urheber- und Medienrecht

Heise-Blog "ausser Kontrolle" - 30.10.08
... die Archivierung digitaler Inhalte ist als Pull-Methode einfacher und für die diversen Menschen, die betroffen sind, simpler als die Push-Methode, zumal nicht einmal geklärt ist, was überhaupt abgeliefert werden muss. (sic !!)

Das Ganze weitet sich aus:
Netzeitung.de
Schnapsidee oder «wahnwitziger Akt der Demonstration von Unkenntnis» ?

Archivierung umstritten:
ZDF heute

Financial Times Dt.land

Donnerstag, 16. Oktober 2008

IBM FileNet gets DoD 5015.2 certification

IBM has announced on Oct 14th that IBM FileNet Records Manager v4.5 received the U.S. Department of Defense's (DoD) Standard for Records Management (DoD 5015.2-STD V3 April 2007) certification.

see article

Sonntag, 12. Oktober 2008

Digital preservation conference - Nice (DPE & Planets)

DigitalPreservationEurope (DPE), Preservation and Long-term Access through Networked Services (Planets), Cultural, Artistic and Scientific knowledge for Preservation, Access and Retrieval (CASPAR) announce their 3rd annual Conference taking place in Nice, France, on 28-30 October 2008.

Programme online

Samstag, 11. Oktober 2008

Manifesto for records managers in the age of Web 2.0

The TFPL blog has published an interesting list of activities and things to remind for records managers who want to be proactive.

Manifesto online

Sonntag, 28. September 2008

More SharePoint concerns ...

SP for the front-end yes, but underneath other ECM vendors should be preferred; they offer more capabilities as IWR says.

see IWR Blog:
http://blog.iwr.co.uk/2008/09/sharepoint-pros.html

and from another UK blog: tfpl

Some quirks ...

If you want to introduce a records management fileplan / business classification scheme into SharePoint you need to decide for each heading of your fileplan whether to set the heading up as a site, or as a document library within a site, or a folder within a document library.

Here are the quirks that Marc identified:

* Folders within document libraries don't have as much power as any of the other entities in the hierarchy: they were put in as an afterthought by Microsoft who had thought they wouldn't need them.

* There is no support for hierarchical pick lists/taxonomy: you can only present the user with flat lists.

* The metadata columns you define for documents do not link in with the advanced search facility. You can define a 'subject' field for documents, and you can provide a pick list to act as a controlled vocabulary for that field. But (out of the box) you can't present that same pick list to a searcher, even though there is an advanced search facility which shows the 'subject' field.

* Site-Collections work in a counter-intuitive way. Every site must be nested within a site-collection. But site-collections are invisible to users, who can only spot their existence through the url adress of the particular site or resource that they are looking at.

* Site-Collections function like boundaries within the system. When you set up a content type, or a web part, or define metadata columns, these types, parts and columns only work within the boundaries of a site collection. If you want them to apply across the whole system you have to set them up afresh for each site collection. This would naturally push you towards having as few site collections as possible, but the catch is that there is a limit on the capacity of each site collection. Site Collections should not exceed 100Gb (the reasons why are explained here).

* Document libraries normally inherit access permissions/restrictions from the next level up in the hierarchy (the site). But access permissions can also be set by content types which cut across different areas of the hierarchy. This leaves open the possibility of access permissions inherited from a site conflicting with access permission assigned from a content type. Out of the box MOSS 2007 does not have any way of managing this conflict, and where the conflict occurs access permissions are broken for that area of the hierarchy.

James Lappin

http://tfpl.typepad.com/tfpl/sharepoint/index.html

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