Records Mgmt & Archiving

NARA has provided a decision tree to decide whether an e-mail qualifies as a record or not. (2008)
One question which is still missing would be: Is there a legal obligation to retain an e-mail
under the local jurisdiction (e.g. tax related or accounting like in Germany) - .
Logically this criteria would be included under the condition of "evidential value".

Decision-tree-e-mail (jpg, 106 KB)

go to full document:
National Archives and Selected Agencies Need to Strengthen E-Mail Management
http://www.gao.gov/new.items/d08742.pdf

Starting January 2010, the digital version of Infonomics® Magazine will - unfortunately - no longer be
available. However, past and future articles will be available at www.infonomicsmag.com.

In the current issue of Infonomics® - Digital:
Best Practices for Business Process Management - Business processes can be improved at any type of enterprise. Could it be just what you need to survive and prosper in these tough times?"- Page 22
Industry Watch: Electronic Records Management - still playing catch-up with paper? An industry comparison of the volumes, polices, and effectiveness of electronic records versus paper. - Page 26
The Physics of a Data Map - How do you construct a data map? What should it actually look like? Components and features to consider. - Page 32
The Ediscovery Goat Rodeo - Responding to ediscovery requests can often feel like herding goats, given the egos and roadblocks involved. But here are seven key steps to help you get the job done right. - Page 34
Accounts Payable: Three Pathways to Process Efficiency - there are big savings to be had when you bring enterprise content management to the table - Page 38
Enterprise Content Mangement 2010 and Beyond - The future of information intelligence and governance: where ECM is taking us as we plunge deeper into the new millennium. - Page 42

A startup in Switzerland could evolve. Slot Consulting (M. Krause) has got the rights
to develop, use, and market Brainup, a business intelligence solution that is based on
semantic system’s ai-one™ technology.

Use cases in records mgmt are obvious:
What about >99% accuracy in automatic classification? Classification without user interaction?
Could that take the burden of tagging from users?

If you think of:
- How much time are you willing to spend forcing people to enter metadata vs. doing their job?
- Have you been able to get two or more people to agree on the same metadata for the same digital asset?
Forget about manual tagging

What about exact filtering records from non-records on legacy repositories (shared drives) based on defined sample data collections?
Sounds promising. Lets' see what the near future will bring.

Go to blog entry

Website semantic system: http://www.semanticsystem.com/de/