Records Mgmt & Archiving

Members of AIIM can download a white paper about a very frequently asked question.

Whate are the criteria of legal destruction of paper records after scanning?

Establishing and managing a comprehensive electronic records management program, with its all-important retention and disposition policies, typically leads most organizations to consider converting many of their active paper records to electronic records – by scanning the paper into electronic files and creating “digital image copies.” This white paper by Cohasset Associates addresses key legal questions associated with the conversion process.

http://www.aiim.org/green-ecm/legality-digital-image-copies-paper-records.aspx

Good list of recommendations from John Okonkwo, who is a dual qualified US Attorney and UK Solicitor specialising in information governance, with a focus on e-discovery and e-fraud. He is a professional member of AIIM and the Association of Certified Fraud Examiners (ACFE).

Most critical is this one:
5. Constantly monitor custodian based-retention practices.

Employees tend to store data in the most convenient manner regardless of policy. Portable media or storage devices can now hold vast amounts of data which can exist at any given time only on that device. Along with Web 2.0 social networking platforms, they can be crucial in establishing relationships, timelines, and exceptions to hearsay objections. (...)

JISC infoNet has undertaken to create a common framework for measuring the impact of records management. The framework comprises of two main tools to assist organisations with assessing the impact and current status of their records management initiatives within their institutions. These are:
- Tool 1: Records & Information Management Impact Calculator
- Tool 2: Records Management Maturity Model

The first deliverable of the project is a literature review.

See also Steve Bailey's blog:
Should we be measuring the impact of records management?