Records Mgmt & Archiving

Mangelhafte Archivierung elektronischer Post hat Konsequenzen: IT-Business

s. Artikel

Swisscom lanciert E-Mail-Archivierungsservice zusammen mit EMC.


vgl. Meldung

Computerwoche.de hat seit April eine Art Uebersichtsartikel zum Thema
E-Mail Archivierung publiziert.

Eine Tabelle vergleicht dabei reine Archivfunktionalitäten mit ECM bzw. Records
Mgmt Anforderungen.

Artikel

Der
Ratgeber (PC Welt) "Wohin mit all den E-Mails" ist aus KMU Sicht auch nicht schlecht (4 Teile):
- Ratgeber
- Von der Archivierung zum Mgmt
- Automatische Klassifizierung von mails
- Juristische Anforderungen bzw. Offenlegungspflichten (dt. Recht)

Das Repräsentatenhaus stimmte dem neuen Electronic Message Preservation Act zu. Die Zustimmung des Senats ist noch offen.

s. Artikel

In US-amerikanischen Bundesbehörden wird der E-Mailverkehr unzureichend und nicht sicher archiviert.

s. Heise online

50 Softwareprodukte zur E-Mail-Archivierung im Überblick angeboten von der Firma SofTrust Consulting.

Die Marktübersicht „Software zur E-Mail-Archivierung“ kostet allerdings 430 Euro zzgl. MwSt. als Einzellizenz. Die Unternehmenslizenz kostet 850 Euro zzgl. MwSt. Bestellt werden kann sie über das Internet (http://www.softrust.com/emailarchivierung.htm) oder telefonisch (Telefon 08138-66605 1)

Link zum Artikel

Some good stuff from a US company which also contributed to an excellent AIIM Webinar recently.

- How Long Should Email Be Saved
In this new environment of electronic document-focused discovery, instead of waiting for discovery requests to happen, IT organizations are better off anticipating, understanding and preparing for Legal's needs. Working closely together, Legal and IT can develop policies and strategies to become litigation ready. This proactive approach leads to less disruption, more defensible discovery and lower costs.
October 2007

- An IT Perspective - What Legal Wants... Seven Things IT Can Do To Meet Legal's Needs
This white paper examines the reality of records retention and email archiving, focusing on the process of developing an effective retention policy and automating solutions to enforce rules and satisfy retention obligations. Contoural will also recommend best practices for email retention and real world examples.
October 2007

- Ten Best Practices for Archiving
So why archive data at all? Wouldn’t it just be simpler to delete every e-mail message and file after a specified period of time, making the assumption that computer data is ephemeral? There would be significantly less storage expense with this universal deletion method, but it has never been successful. Practically speaking, there is no guarantee that an e-mail message has been deleted; another copy of every message exists on the receiving end, and messages can easily be copied, forwarded, or saved in a variety of locations. As long as deletion cannot be guaranteed, a policy of universal deletion could open the company to prosecution for ineffective enforcement.
August 2007

free download
http://www.contoural.com/white.html

North Carolina, Kentucky, and Pennsylvania Attempt to Tame the E-Tiger

In March, 2007, the National Historic Publications Records Commission awarded a multi-state collaboration grant to the state archives of North Carolina, Kentucky, and Pennsylvania to pursue their goal of developing and testing an email collection and preservation prototype tool. Working from the standard Internet Message Access Protocol, IMAP, this proposed tool will be able to collect mail from any client software program and transform the message from its native format into an XML file. The tool:

• captures only the e-mail that each user chooses to archive, arranged into folders that the user designates,

• uses open formats,

• has an easy migration path to other content repositories,

• utilizes existing standards and protocols.

Both the original message and the XML copy will be saved and an XML wrapper will be placed around the attachment.

The three states have a long history of working with email and will work with participating agencies such as the Secretary of State’s office to test the user experience and reaction to the tool as a viable option to collect and preserve electronic mail of administrative, legal, or historical significance. For more information, contact names, and progress reports,

please see http://www.ah.dcr.state.nc.us/Records/EmailPreservation/

Since the White House switched its e-mail system from Lotus Notes to Microsoft Exchange in 2002, it has relied primarily on journaling, a manual process in which employees assign file names to individual messages and save them as .pst files on White House servers.
...

go to:
http://www.fcw.com/online/news/151814-1.html

see also:
E-Mail as top threat to US. industry
http://www.axcessnews.com/index.php/articles/show/id/14128

Henry Waxman, Vorstand des Ausschusses für die Aufsicht und Reformen der US-Regierung, scheint nun endlich auch die Geduld zu verlieren. Der Aufsichtsbeamte verlangt in mehreren Schreiben endlich wahrheitsgemäße Auskunft über die Archivierung von Mails der US-Regierung beziehungsweise des Büros des US-Präsidenten im Weißen Haus.

see:
http://www.intern.de/news/neue--meldungen/--200801223132.html